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Pre-Audit of Disbursement Vouchers – Financial Assistance

 The Pre-Audit Division provides a thorough review of the supporting documents and all its attachments before the financial assistance will be processed for the requesting individual.

Office or Division: Pre-Audit Division
Classification: Simple
Type of Transaction: G2C – Government to Citizen; G2G – Government to Government
Who May Avail: All

CHECKLIST OF REQUIREMENTS

Medical Assistance

  1. Disbursement Voucher (3 Original Copies) from the Requesting Office
  2. Obligation Request (2 Original Copies) from the City Budget Office
  3. Letter Request from the Requesting Office
  4. Letter Approval from the City Mayor from the City Mayor‘s Office
  5. Statement of Account / Hospital Bill from the Attending Hospital
  6. CSWD Certificate of Indigency from the CSWD Office
  7. CSWD Case Study from the CSWD Office
  8. Clinical Abstract / Medical Abstract from the Attending physician
  9. Medical Certificate from the Attending physician
  10. Barangay Certification from the Barangay Office
  11. Any Valid ID of the Client from the Requesting individual
  12. Cedulla from the Requesting individual

Barangay Assistance

  1. Disbursement Voucher (3 Original Copies) from the Requesting Barangay
  2. Obligation Request (2 Original Copies) from the City Budget Office
  3. Project Proposal from the Requesting Barangay
  4. Barangay Resolution from the Requesting Barangay
  5. Budgetary Requirements together with the Schedule of Activity from the Requesting Barangay
  6. Memorandum of Agreement (for 10,000 above duly notarized) from the Requesting Barangay/City Mayor‘s Office
Steps Service Details
1 Client Steps:  The processor submits the completed documents to the PreAudit Division for assessment and verification. ​​​​​​​
Agency Action:  Records the documents received in the logbook and check the supporting documents for completeness.  (If complete, stamps “Received” and indicates date of receipt and initials on the stamped "Received" portion. Any incomplete documents will be return to the party concerned.)​​​​​​​​​​​​​​
Fees to be Paid:  None ​​​​​​​
Processing Time:  3 Minutes (from receipt)​​​​​​​​​​​​​​
Person Responsible:  Management Audit Analyst II Office of the City Accountant (OCA)
2 Agency Action:  Conducts pre-audit of the transaction by checking the accuracy, propriety and validity of the documents.​​​​​​​
Fees to be Paid:  None 
Processing Time: 20 Minutes  
Person Responsible:  Management Audit Analyst II Office of the City Accountant (OCA)
  Agency Action:  Forwards the verified documents to City Accountant. ​​​​​​​
Fees to be Paid:  None ​​​​​​​
Processing Time:  2 Minutes​​​​​​​​​​​​​​
Person Responsible:  Management Audit Analyst II Office of the City Accountant (OCA)
  Agency Action:  Reviews and approves the Disbursement Voucher. ​​​​​​​
Fees to be Paid:  None ​​​​​​​
Processing Time:  10 Minutes​​​​​​​​​​​​​​
Person Responsible:  City Accountant I Office of the City Accountant (OCA)
  Agency Action:  Records in the Logbook the release of the complete documents to the processor for approval and signature of the City Mayor or her Authorized Representative.​​​​​​​
Fees to be Paid:  None 
Processing Time: 5 Minutes  
Person Responsible:  ​​​​​​​Management Audit Analyst II Office of the City Accountant (OCA)

Total Fees to be Paid: None
Total Processing Time: 35 Minutes