Pre-Audit of Disbursement Vouchers – Honorarium, Allowances and Professional Services

---

The Pre-Audit Division provides a thorough review of the supporting documents and all its attachments before it will be processed for payment to individuals who rendered professional services.

Office or Division: Pre-Audit Division
Classification: Simple
Type of Transaction: G2C – Government to Citizen; G2G – Government to Government 
Who May Avail: All

CHECKLIST OF REQUIREMENTS

Honoraria of Government Personnel involved in Government Procurement

1. Payroll (3 Original Copies) from the City BAC Secretariat
2. Obligation Request (2 Original Copies) from the City City Budget Office
3. Photocopy of Office Order creating and designating the BAC composition and authorizing the members to collect honoraria from the City BAC Secretariat
4. Minutes of BAC Meeting from the City BAC Secretariat
5. Notice of award to the winning bidder of procurement activity being claimed from the City BAC Secretariat
6. Certification that the procurement involves competitive bidding from the City BAC Secretariat
7. Attendance Sheet listing names of attendees to the BAC Meeting certified by the BAC Chairman from the City BAC Secretariat

Honorarium of Resource Speaker

1. Disbursement Voucher (3 Original Copies) from the City Requesting Office
2. Obligation Request (2 Original Copies) from the City City Budget Office
3. Original Communication / Invitation Letter from the City Requesting Office
4. Original Response / Acceptance Letter from the City Invited Resource Speaker
5. Approved Activity / Program / Project Design (1 Photocopy) from the City Requesting Office
6. Certificate of Service Completion signed by the head of the requesting office(1 Original Copy) from the City Requesting Office

Honorarium of Guest invited as judge for a particular activity

1. Disbursement Voucher (3 Original Copies) from the Requesting Office
2. Obligation Request (2 Original Copies) from the City Budget Office
3. Original Communication / Invitation Letter from the City Requesting Office
4. Original Response / Acceptance Letter from the City Invited City Resource Speaker
5. Approved Activity / Program / Project Design (1 Photocopy) from the City Requesting Office
6. Judges Profile from the City Requesting Office
7. Accomplishment Report from the City Requesting Office

Honorarium to Governing Boards of Collegial Body

1. Payroll (3 Original Copies) from the BOT Secretariat
2. Obligation Request (2 Original Copies) from the City Budget Office
3. Appointment / Designation as member of the Board from the BOT Secretariat
4. Certification that the claimant is not an appointee to a regular position in the governing board of the collegial body who receives salaries, regular allowances and other benefits from the BOT Secretariat
5. Minutes of meeting and Attendance Sheet as certified by the Board Secretary from the BOT Secretariat 

Monthly Allowances

1. Payroll (3 Original Copies) from the Requesting Office
2. Obligation Request (2 Original Copies) from the City Budget Office
3. City Resolution or Ordinance / Executive Order supporting the claim (1 Photocopy) from the City Council Office
4. Certification from the mother agency that no allowances have been claimed for the period specified in the payroll (for personnels of National Agencies assigned in Tangub City) from the Requesting Office

Professional Services

1. Disbursement Voucher (3 Original Copies) from the Requesting Office
2. Obligation Request (2 Original Copies) from the City Budget Office
3. Daily Time Report or any other document that will support his/her attendance (1 Original Copy) from the Requesting Office
4. MOA / Contract of Service / City Resolution or Ordinance /Executive Order supporting the claim (1 Photocopy) from the Requesting Office
5. Accomplishment Report, if applicable (1 Original Copy) from the Requesting Office
6. Approved Activity / Program / Project Design (if applicable) (1 Photocopy) from the Requesting Office
7. Professional Certification, License, other recognition of competence in his/her field of expertise including membership of an appropriate professional body from the Individual Professional
8. Records of Expertise in his/her field from the Individual Professional
9. BAC Certification that the chosen professional individual is the only qualified expert within the locality (applicable for fees above 50,000.00) from the BAC Secretariat

Total Fees to be Paid: None
Total Processing Time: 1 Hour, 40 Minutes