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Issuance of Certified True Copy of Tax Declaration and/or Supporting Transfer Documents

A certified true copy of tax declaration is secured to support both private and government transactions requiring proof of holding a property assessed for taxation such as but not limited to securing a loan, court litigation and government permitting on  certain undertakings.

Office or Division: City Assessor’s Office-Records Division
Classification: Simple
Type of Transaction: G2C - Government to Client; G2B - Government to Business; G2G - Government to Government 
Who May Avail: Property owners/Heirs/Authorized Representative & Govt. Entities

CHECKLIST OF REQUIREMENTS

1. Competent evidence of identity(Govt. issued ID/ Community Tax Certificate)    
2. Notarized authorization from the owner if filed by a representative (1 original copy) from the Notary Public

Steps Service Details
1 Client Steps:  Sign in the Logbook at PACD
Agency Action: Give the logbook to the client with the instruction to proceed to Table No. 03 after signing    
Fees to be Paid: None    
Processign Time: 2 Minutes    
Person Responsible: Public Assistance & Complaints Desk Officer(PACD)
2 Client Steps:  Submit the required documents at Table 03    ​​​​​​​
Agency Action: Receive and verify the documents submitted and issue order of payment instructing the client to pay at the City Treasury Office (CTO)    ​​​​​​​
Fees to be Paid: None
Processign Time: 5 Minutes    
Person Responsible: Taxmapper –III of the City Assessor’s Office
3 Client Steps:  Pay the required fees at the CTO by showing the order of payment​​​​​​​
Agency Action: Accept the payment based on the Order of Payment and issue the Official Receipt(O.R.)    ​​​​​​​
Fees to be Paid: Certified true copy-PHP 100.00    ​​​​​​​
Processign Time: 10 Minutes from receipt of order of payment​​​​​​​
Person Responsible: Local Treasury Operations Officer V of the City Treasury Office
4 Client Steps: Return to City Assessor’s Office and present the official receipt at Table 03​​​​​​​
Agency Action: Check the official receipt and prepare the certified true copy of tax declaration and/or copy of supporting transfer document/s    ​​​​​​​
Fees to be Paid: None    
Processign Time: 20  Minutes
Person Responsible: Taxmapper–III /Local Assessment Operations Officer-IV of the City Assessor’s Office
4.1 Agency Action:  Issue the  certified true copy of tax declaration and/or copy of supporting transfer document/s and instruct client to sign the logbook​​​​​​​
5 Client Steps: Get the  certified true copy of tax declaration and/or copy of supporting transfer document/s and sign the logbook​​​​​​​
Agency Action: Give the logbook to the client for signing​​​​​​​
Fees to be Paid: None    
Processign Time: 2 Minutes
Person Responsible: Taxmapper –III / Local Assessment Operations Officer-IV of the City Assessor’s Office

Total Fees to be Paid: PHP 100.00    
Total Processing Time: 39 Minutes