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Delayed Registration of Birth

A child born within the territorial jurisdiction of the City of Tangub is required to be registered at the City Civil Registry Office within 30 days from birth, otherwise registration beyond this period is considered delayed or late.

Office or Division: City Civil Registrar’s Office or Registration Division
Classification: Complex
Type of Transaction: G2C - Government to Citizen​​​​​​​
Who May Avail: All; illegible in Delayed Registration of Birth

CHECKLIST OF REQUIREMENTS

A. If the person is less than eighteen (18) years old, the following shall be required:    
1. Four (4) copies of the Certificate of Live Birth duly accomplished and signed by the proper parties from City Civil Registrar’s Office
2. Accomplished Affidavit for Delayed Registration at the back of Certificate of Live Birth by the father, mother, or guardian, declaring therein, among other things, the following (from City Civil Registrar’s Office):

  • name of child;
  • date and place of birth;
  • name of the father if the child is illegitimate and has been acknowledged by him;
  • if legitimate, the date and place of marriage of parents; and
  • reason for not registering the birth within thirty (30) days after the date of birth

3. In case the party seeking late registration of the birth of an illegitimate child is not the mother, the party shall, in addition to the foregoing facts, declare in a sworn statement the recent whereabouts of the mother.
Any two of the following documentary evidences which may show the name of the child, date and place of birth, and name of mother (and name of father, if the child has been  acknowledged):

  • baptismal certificate;
  • school records (nursery, kindergarten, or preparatory);
  • income tax return of parent/s;
  • insurance policy;
  • medical records; and
  • others, such as barangay captain's certification.    

4. Affidavit of two disinterested persons who might have witnessed or known the birth of the child.    

B. If the person is eighteen (18) years old or above    
1. All the requirements for the person who is less than eighteen (18) years old; and    
2. Certificate of Marriage, if married.

Steps Service Details
1 Client Steps:  Go to the PACD to avail of the service.    ​​​​​​​
Agency Action: Requires client to sign the logbook and advise him / her to proceed to the person in-charge of the service for submission of requirements.    ​​​​​​​
Fees to be Paid: None    
Processign Time: 2 Minutes    
Person Responsible: Registration Officer II from the City Civil Registrar’s Office
2 Client Steps:  Proceed to the employee in-charge and submit the documents as required.​​​​​​​
Agency Action: Receive the documents, conduct interview, check the appropriateness of the documents and issue order of payment to be paid at the office collector.    ​​​​​​​
Fees to be Paid: None
Processign Time: 23 Minutes    ​​​​​​​
Person Responsible: Registration Officer II  from the City Civil Registrar’s Office
3 Client Steps:  Present the Order of Payment and pay the corresponding fee at the office collector.    ​​​​​​​
Agency Action: Receive payment, issue Official Receipt and advise client to give it to the employee in-charge.    ​​​​​​​
Fees to be Paid: PHP 300.00    ​​​​​​​
Processign Time: 2 Minutes    ​​​​​​​
Person Responsible: Bonded Collector from the City Civil Registrar’s Office 
4 Client Steps: Return to the employee in-charge and present the Official Receipt.    ​​​​​​​
Agency Action: Receive and record the official receipt, encode and print the Certificate of Live Birth and the Affidavit of Two Disinterested Persons (if applicable)    ​​​​​​​
Fees to be Paid: None    
Processign Time: 30 Minutes    ​​​​​​​
Person Responsible: Registration Officer II from the City Civil Registrar’s Office
4.1 Agency Action: Let the informant check the entries and sign the Certificate of Live Birth; and the Two affiants to sign the  Affidavit of Two Disinterested persons (if applicable)    ​​​​​​​
Fees to be Paid: None    ​​​​​​​
Processign Time: 25 Minutes    ​​​​​​​
Person Responsible: Registration Officer II from the City Civil Registrar’s Office
5 Client Steps:  Check the entries, signed the Certificate of Live Birth and the Affidavit of Two Disinterested Persons who might have witnessed or known the birth of the child and give it back to the in-charge for the Civil Registrar’s signature.    ​​​​​​​
Agency Action: The Civil Registrar Administers Oath if applicable and causes the posting.     ​​​​​​​
Fees to be Paid: None
Processign Time: 35 Minutes    ​​​​​​​
Person Responsible: City Civil Registrar from the City Civil Registrar’s Office
5.1 Agency Action: Prepares Notice of Posting and post it to the bulletin board for 10 days and advises the client to return after the lapse of the posting period.    ​​​​​​​
Fees to be Paid: None    ​​​​​​​
Processign Time: 11 Days    ​​​​​​​
Person Responsible: Registration Officer II from the City Civil Registrar’s Office
5.2 Agency Action: Assigns registry number, seals the documents and advises clients to proceed to the releasing section.    ​​​​​​​
Fees to be Paid: None    ​​​​​​​
Processign Time: 5 Minutes​​​​​​​​​​​​​​
Person Responsible: Registration Officer II from the City Civil Registrar’s Office
6 Client Steps:  Returns and claims the signed Certificate of Live Birth and the Affidavit of Two Disinterested Persons at the releasing section. ​​​​​​​
Agency Action: Release the signed Certificate of Live Birth and the Affidavit of Two Disinterested Persons  and request the client to sign the logbook      ​​​​​​​
Fees to be Paid: None
Processign Time: 3 Minutes    ​​​​​​​
Person Responsible: Registration Officer II from the City Civil Registrar’s Office

Total Fees to be Paid: PHP 300.00    ​​​​​​​
Total Processing Time: 11 Days, 2 Hours, 5 Minutes