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Delayed Registration of Death (Occurrence - At Hospital)

The Certificate of Death must be registered within the 30-day reglementary period in Civil Registry Office of the place where the death occurred. Death which is considered a Medico - Legal Case - death which is under investigation by proper investigative body of the government autopsy or examination by medico legal officers.

Office or Division: City Civil Registrar’s Office or Registration Division
Classification: Complex 
Type of Transaction: G2C - Government to Citizen​​​​​​​
Who May Avail: All; illegible for Delayed Registration of Death

CHECKLIST OF REQUIREMENTS

  1. Four (4) copies of Certificate of Death, which must be accomplished correctly and completely, from the City Civil Registrar’s Office
  2. Affidavit for delayed registration which shall be executed by the hospital or clinic administrator if the person died in a hospital, clinic or in a similar institution, or by the attendant at death if the person died elsewhere. In default of the hospital or clinic administrator or attendant at death, the affidavit shall be executed by any of the nearest relative of the deceased, or by any person having legal charge of the deceased when the latter was still alive;
  3. The affidavit referred to shall state among other things, the name of the deceased, the facts of his death, the date and place of burial or cremation, and the circumstances why the death was not reported for registration within thirty (30) days after death;
  4.  Authenticated copy of the certificate of burial, cremation, or of other means of corpse disposal; and
  5. Approval for registration by the health officer in the box provided in the Certificate of Death
Steps Service Details
1 Client Steps:  Go to the Public Assistance and Complaints Desk (PACD) to avail of the service.    ​​​​​​​
Agency Action: Requires client to sign the logbook and advise him / her to proceed to the person in-charge of the service for submission of requirements.    ​​​​​​​
Fees to be Paid: None    
Processign Time: 2 Minutes    
Person Responsible: Registration Officer II from the City Civil Registrar’s Office
2 Client Steps:  Proceed to the employee in-charge and submit the documents as required.    ​​​​​​​
Agency Action: Receive and review the documents and issue Order of Payment to be paid at the office collector.    ​​​​​​​
Fees to be Paid: None
Processign Time: 4 Minutes    ​​​​​​​
Person Responsible: Registration Officer II from the City Civil Registrar’s Office
3 Client Steps:  Present the Order of Payment and pay the corresponding fee at the office collector.    ​​​​​​​
Agency Action: Receive payment, issue Official Receipt and advise client to give it to the employee in-charge.    ​​​​​​​
Fees to be Paid: PHP 500.00    ​​​​​​​
Processign Time: 2 Minutes​​​​​​​
Person Responsible: Bonded Collector from the City Civil Registrar’s Office
4 Client Steps: Present the Official Receipt to the employee in-charge.    ​​​​​​​
Agency Action: Received and fill in Official Receipt’s details to the Certificate of Death, encode the data / documents and advise the informant to present the document to the City Health Officer for review.    ​​​​​​​
Fees to be Paid: None    
Processign Time: 10 Minutes    ​​​​​​​
Person Responsible: Registration Officer II from the City Civil Registrar’s Office
5 Client Steps: Present the documents to the City Health Officer for identification of the cause of death​​​​​​​
Agency Action: City Health Officer identifies the cause of death and thereafter, if the dead was embalmed advises the client to proceed to embalmer for signature, otherwise back to City Civil Registrar’s Office for signature.    ​​​​​​​
Fees to be Paid: None    
Processign Time: 50 Minutes
Person Responsible: City Health Officer  and Embalmer
6 Client Steps: Returns to the City Civil Registrar’s Office and present the document for signature.    ​​​​​​​
Agency Action: Review and sign the documents ready for posting.        ​​​​​​​
Fees to be Paid: None    
Processign Time: 20 Minutes
Person Responsible: City Civil Registrar from the City Civil Registrar’s Office
6.1 Agency Action: Prepares Notice of Posting and post it to the bulletin board for 10 days and advise the client to return after the lapse of the posting period.      ​​​​​​​
Fees to be Paid: None    
Processign Time: 11 Days    ​​​​​​​
Person Responsible: Registration Officer II from the City Civil Registrar’s Office
6.2 Agency Action: Assign registry number and enter it in the Civil Registry Book.    ​​
Fees to be Paid: None    
Processign Time: 15 Minutes    ​​​​​​​
Person Responsible: Registration Officer II from the City Civil Registrar’s Office
7 Client Steps: Returns and claims the signed Certificate of Death at the releasing section.    ​​​​​​​
Agency Action: Release the signed Certificate of Death and requires the client to sign the logbook.      ​
Fees to be Paid: None    
Processign Time: 2 Minutes
Person Responsible: Registration Officer II from the City Civil Registrar’s Office

Total Fees to be Paid: PHP 500.00    ​​​​​​​
Total Processing Time: 11 Days, 1 Hour, 45 Minutes