GOVPH
MENU

Out-of-Town Registration of Birth

It is the process of registration whereby the Certificate of Live Birth, together with its supporting documents, are reviewed and received by the City Civil Registrar other than the place of birth of the registrant. Then the documents are then forwarded by the City Civil Registrar who received the documents to the City Civil Registrar who received the documents to the City Civil Registrar where the applicant was born. This is where the birth is registered. 

Office or Division: City Civil Registrar’s Office or Records Division 
Classification: Highly Technical 
Type of Transaction: G2C- Government to Government ​​​​​​​
Who May Avail: All; illegible Clients

CHECKLIST OF REQUIREMENTS

  1. The party who is applying for out-of-town reporting of birth shall execute an affidavit declaring therein, among other things, the facts of birth and the reasons why said birth was not recorded in the civil register of the city or municipality where it occurred. The affidavit which must be attested by at least two (2) witnesses, shall serve as an application for registration and shall be submitted to the civil registrar together with four (4) copies of the Certificate of Live Birth;
  2. Other supporting papers as may be considered necessary in establishing the facts of birth especially those pertaining to the date and place of birth and filiation of the child whose birth is being sought for registration;
  3. Affidavit of delayed registration executed by the administrator/church’s in charge or the couple itself (1 original)
Steps Service Details
1 Client Steps:  Go to the  Public Assistance and Complaints Desk (PACD) to avail of the service.    ​​​​​​​
Agency Action: Requires client to sign the logbook and advise him / her to proceed to the person in-charge of the service for submission of requirements.    ​​​​​​​
Fees to be Paid: None    
Processign Time: 2 Minutes    
Person Responsible: Registration Officer II from the City Civil Registrar’s Office
2 Client Steps:  Proceed to the employee in-charge and submit the documents as required.    ​​​​​​​
Agency Action: Receive and review the documents, encode the Affidavit of Two Disinterested Persons and the Affidavit of Out of Town Registration to be signed by the two witnesses and issue order of payment to be paid at the office collector.  ​​​​​​​
Fees to be Paid: None
Processign Time: 20 Minutes    
Person Responsible: Registration Officer II from the City Civil Registrar’s Office
3 Client Steps:  Present the order of payment and pay the corresponding fee at the office collector.    ​​​​​​​
Agency Action: Receive payment, issue official receipt and advise client to give it to the employee in-charge.    ​​​​​​​
Fees to be Paid: PHP 200.00 for out of town registration    ​​​​​​​
Processign Time: 2 Minutes    ​​​​​​​
Person Responsible: Registration Officer II from the City Civil Registrar’s Office
4 Client Steps: Present the OR together with the signed affidavits to the employee in-charge.    ​​​​​​​
Agency Action: Received the official receipt and the documents, encode and print the Certificate of Live Birth for the signature of the informant.    ​​​​​​​
Fees to be Paid: None    
Processign Time: 30 Minutes​​​​​​​
Person Responsible: Registration Officer II from the City Civil Registrar’s Office
5 Client Steps: Receives and signs the Certificate of Live Birth and give it back to the employee in charge for the Civil Registrar signature.    ​​​​​​​
Agency Action: Civil Registrar signs the Certificate of Live birth and sworn the Affidavit of Two Disinterested Persons and the Affidavit of Out of Town Registration ready for posting.​​​​​​​
Fees to be Paid: None    
Processign Time: 30 Minutes
Person Responsible: City Civil Registrar from the City Civil Registrar’s Office
5.1 Agency Action: Prepares the transmittal, post it to the place where the informant was born for 2 months and advises the client to return after the lapse of the posting period at the CCRO.    ​​​​​​​
Fees to be Paid: None    
Processign Time: 2 Months and 10 Minutes    ​​​​​​​
Person Responsible: Registration Officer II from the City Civil Registrar’s Office
5.2 Agency Action: Record the approved registration in the logbook.        ​​​​​​​
Fees to be Paid: None    
Processign Time: 10 Minutes
Person Responsible: Registration Officer II from the City Civil Registrar’s Office
6 Client Steps: Returns and claims the signed copy of Out of Town Registration at the releasing section.    ​​​​​​​
Agency Action: Release the issued SECPA and requires the client to sign the logbook.  ​​​​​​​
Fees to be Paid: None    
Processign Time: 6 Minutes    ​​​​​​​
Person Responsible: Registration Officer II from the City Civil Registrar’s Office

Total Fees to be Paid: PHP 200.00    ​​​​​​​
Total Processing Time: 2 Months,  1 Hour,  50 Minutes