Supplemental Report
Supplemental Report - is use to supply entries or information in the Certificate of Live Birth which are inadvertently omitted when the document was registered.
Office or Division: City Civil Registrar’s Office or Registration Division
Classification: Highly Technical
Type of Transaction: G2C - Government to Citizen
Who May Avail: All; Clients
CHECKLIST OF REQUIREMENTS
- Official receipt issued from CCRO collector (1 original and 1 photocopy) from the CCRO Collector / City Treasurer’s Office
- Certificate of Live Birth with omitted entries (1 original and 1 photocopy) from the Owner’s copy / City Civil Registrar’s Office / Philippine Statistics Authority (PSA)
- Affidavit of Supplemental Report (1 original and 1 photocopy) from the City Civil Registrar’s Office
- Voter Certificate / Registration record (1 original and 1 photocopy) from the Commission on Election (COMELEC)
- Baptismal Certificate (1 original and 1 photocopy) from the Church / Owner’s copy
- Valid (Community Tax Certificate (1 original and 1 photocopy) from the City Civil Registrar’s Office / City Treasurer’s Office
| Steps | Service Details |
|---|---|
| 1 | Client Steps: Go to the Public Assistance and Complaints Desk (PACD) to avail of the service. Agency Action: Requires client to sign the logbook and advise him / her to proceed to the person in-charge of the service for submission of requirements. Fees to be Paid: None Processign Time: 5 Minutes Person Responsible: Registration Officer II from the City Civil Registrar’s Office |
| 2 | Client Steps: Proceed to the employee in-charge and submit the documents as required. Agency Action: Receive and review the documents, conducts interview, determine the entry omitted in the documents, encode the Affidavit of Supplemental Report and issue order of payment to be paid at the office collector. Fees to be Paid: None Processign Time: 20 Minutes Person Responsible: Registration Officer II from the City Civil Registrar’s Office |
| 3 | Client Steps: Present the order of payment and pay the corresponding fee at the office collector. Agency Action: Receive payment, issue official receipt and advise client to give it to the employee in-charge. Fees to be Paid: PHP 200.00 Processign Time: 3 Minutes Person Responsible: Bonded Collector from the City Civil Registrar’s Office |
| 4 | Client Steps: Present the official receipt together with the Affidavit of Supplemental Report to the employee in-charge for the Civil Registrar signature. Agency Action: Received the official receipt forward the Affidavit of Supplemental Report to the Civil Registrar for signature. Fees to be Paid: None Processign Time: 5 Minutes Person Responsible: Registration Officer II from the City Civil Registrar’s Office |
| 4.1 | Agency Action: Encode the transmittal and other documents for annotation. Fees to be Paid: None Processign Time: 5 Minutes Person Responsible: Registration Officer II from the City Civil Registrar’s Office |
| 4.2 | Agency Action: Forward to PSA for annotation Fees to be Paid: None Processign Time: 2 Months Person Responsible: Philippine Statistics Authority (PSA) |
| 4.3 | Agency Action: After 3 months the employee in-charge will notify the client to claim the Annotated SECPA Fees to be Paid: None Processign Time: 5 Minutes Person Responsible: Registration Officer II from the City Civil Registrar’s Office |
| 5 | Client Steps: Returns and claims the signed Annotated SECPA at the releasing section. Agency Action: Release the signed Annotated SECPA and requires the client to sign the logbook. Fees to be Paid: None Processign Time: 2 Minutes Person Responsible: Registration Officer II from the City Civil Registrar’s Office |
Total Fees to be Paid: PHP 200.00
Total Processing Time: 2 Months, 45 Minutes
Office Hours
Monday - Friday
8:00 am - 5:00 pm
(except holidays)
Email: cgo.tangubcity@gmail.com
Address
Barangay 1, Tangub City
Misamis Occidental 7214
Philippines
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