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Timely Registration of Death Occurred at Hospital

The Physician who last attended the deceased where the person died must prepare the Certificate of Death and certify as to the cause of death.

Office or Division: City Civil Registrar’s Office or Registration Division
Classification: Simple
Type of Transaction: G2C - Government to Citizen
Who May Avail: All

CHECKLIST OF REQUIREMENTS

  1. Barangay Certification (2 original copies) from the Barangay Office
  2. Filled up Form of Certificate of Death with signature / diagnoses  of the attending physician (4 original copies) from the place of occurrence / Hospital
Steps Service Details
1 Client Steps:    Go to the Public Assistance and Complaints Desk (PACD) to avail of the service.    ​​​​​​​
Agency Action:  Requires client to sign the logbook and advise him / her to proceed to the person in-charge of the service for submission of requirements.    ​​​​​​​
Fees to be Paid:  None    
Processign Time:  2 Minutes    
Person Responsible:  Registration Officer II from the City Civil Registrar’s Office
2 Client Steps:   Proceed to the employee in-charge and submit the documents as required.    ​​​​​​​
Agency Action:  Receive the documents, check the entries thereof and issue order of payment to be paid at the office collector.        
Fees to be Paid:  None    
Processign Time:  4 Minutes    ​​​​​​​
Person Responsible: Registration Officer II from the City Civil Registrar’s Office
3 Client Steps:   Present the order of payment and pay the corresponding fee at the office collector.    ​​​​​​​
Agency Action:  Receive payment, issue official receipt and advise client to give it to the employee in-charge.    ​​​​​​​
Fees to be Paid:  PHP 500.00    ​​​​​​​
Processign Time:  2 Minutes    ​​​​​​​
Person Responsible: Bonded Collector from the City Civil Registrar’s Office
4 Client Steps:   Return to the employee in-charge and present the official receipt.    ​​​​​​​
Agency Action:  Receive and record the official receipt; assign registry number and advice informant to present the document to the City Health Officer for review.    ​​​​​​​
Fees to be Paid:  None    ​​​​​​​​​​​​​​
Processign Time:  20 Minutes    ​​​​​​​
Person Responsible: Registration Officer II from the City Civil Registrar’s Office
5 Client Steps:    Present the documents to the City Health Officer for the identification of the cause of death.    
Agency Action:   City Health Officer identifies the cause of death and thereafter, if the dead was embalmed advises client to proceed to the embalmer for his signature and return to the office of CCRO.​​​​​​​​​​​​​​
Fees to be Paid:   None    ​​​​​​​​​​​​​​
Processign Time:  50 Minutes​​​​​​​
Person Responsible:  City Health Officer and Embalmer
  Client Steps:    Returns to the office of the civil registrar and present the document for his/her signature
Agency Action:   Sign the documents and advise client to proceed to the releasing section.​​​​​​​
Fees to be Paid:   None​​​​​​​
Processign Time:  10 Minutes​​​​​​​
Person Responsible:  City Civil Registrar from the City Civil Registrar’s Office
  Client Steps:    Claims the signed Form 103 (Certificate of Death) at the releasing section.
Agency Action:   Release the signed Form 103 (Certificate of Death) and requires the client to sign the logbook.  ​​​​​​​​​​​​​​
Fees to be Paid:   None​​​​​​​​​​​​​​
Processign Time:  2 Minutes​​​​​​​
Person Responsible:  Registration Officer II from the City Civil Registrar’s Office

Total Fees to be Paid: PHP 500.00​
Total Processing Time: 1 Hour, 30 Minutes