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Issuance of Certified True Copy or Photocopy of Legislative Documents

Issuance of Certified True Copy or Photocopy of Legislative Documents

The public and business entity may request for certified true copies or photocopies of Resolutions and Ordinances from the City Council.

Office or Division: City Council’s Office or Records and Documentation Division
Classification: Simple
Type of Transaction: G2C- Government to Citizen; G2B- Government to Business; G2G-Government to Government
Who May Avail: All

CHECKLIST OF REQUIREMENTS
1. Letter of the Request specifying the resolutions or ordinance needed from the one who requested of the requesting party.

2. Official receipt for the required fees (for G2C and G2B only) from the City treasurer's Office.

Steps Service Details
1 Client Steps:  Go to the Public Assistance and Complaints Desk (PACD) Officer for the submission of the letter request and sign in the client log book.
Agency Action:  Record the letter in the incoming document Book and give the log book to the client’s for attendance.
Fees to be Paid: None
Processing Time: 5 Minutes from the receipt
Person Responsible: Administrative Assisstant III of the City Council's Office
2 Client Steps: Forward the request letter to the person in-charge
Agency Action: Process the letter request.
Fees to be Paid: None
Processing Time:  20 Minutes if the documents is available/ 3 Days from the receipt if document is not available/  25 Minutes if G2G
Person Responsible: Administrative Assisstant of the City Council's Office
3 Client Steps: Pay the correspanding fee
Agency Action: None
Fees to be Paid: PHP 5.00/ Page
Processing Time: 15 Minutes from the receipt
Person Responsible: Local Treasury Operation's Officer V of the City Treasurer's Office
4 Client Steps: Return to the City Council's Office
Agency Action: Release the document
Fees to be Paid: None
Processing Time: 10 Minutes
Person Responsible:  Administrative Assisstant of the City Council's Office

Total Fees to be Paid: Php 5.00 per Page (if G2B) / No Fees (G2G type of transaction)
Total Processing Time: 1Hour - if the documents is available / 3 Days - if no copy of document (write an official letter and transmit it to the concerned person)