Preparation of Documents for Progress Billing of Infrastructure Projects

---

This service is made upon request of Contractors, Suppliers and Service Providers for payment of valid claims.

Office or Division: City Engineer’s Office 
Classification: Complex
Type of Transaction: G2C - Government to Citizen 
Who May Avail: External Customers (Contractors, Suppliers and Service Provider)

CHECKLIST OF REQUIREMENTS
Preparatory Requirements: 

1. Project Procurement Management Plan (PPMP) (1 Original Copy, 4 Duplicates) from the City Engineer’s Office, 1st Street corner Independencia Street, Tangub City
2. Annual Investment Plan (AIP) (4 Photocopies) from the City Planning Office, 2nd Floor, City Hall bldg. Tangub City
3. Program of Works for the project (1 Original Copy, 3 Photocopies) from the City Engineer’s Office, 1st Street corner Independencia Street, Tangub City
4. Approved Budget for Contract (1 Original Copy, 3 Photocopies) from the City Engineer’s Office, 1st Street corner Independencia street, Tangub City
5. Certificate of Availability of Funds (CAF), (1 Original, 3 Photocopies) from the City Budget Office, 2nd Floor City Hall Bldg. ,Tangub City
6. Complete Bidding Documents (1 Original Copy, 3 Photocopies) from the Bids and Awards Committee

General Requirements: 

1. Notice of Completion (1 Original Copy, 3 Duplicates) from the City Engineer’s Office, 1st Street corner Independencia Street, Tangub City
2. Request for Inspection (1 Original Copy, 3 Duplicates) from the Contractor
3. Inspection Report (1 Original Copy 3 Duplicates) from the City Monitoring Committee, City Mayor’s Office, 2nd Floor City Hall bldg., Tangub City
4. Turn Over Report (1 Original Copy, 3 Duplicates) from the Contractor
5. Letter of Acceptance (1 Original Copy, 3 Duplicates) from the City mayor’s Office, 2nd Floor City Hall bldg. Tangub City
6. Disbursement voucher (1 Original Copy and 3 Duplicates) from the City Engineer’s Office, 1st Street corner Independencia,Tangub City
7. Approved Obligation Request (2 Original Copies, 2 Duplicates) from the City Budget Office, 2nd Floor, City Hall Bldg. Tangub City

If done by Contract:

1. Approved Purchased Request (1 Original, 3 Duplicates) from the City Engineer’s Office, 1st Street corner Independencia Street, Tangub City
2. Statement of Work Accomplished (SWA), (1 Original, 3 Duplicates) from the City Engineer’s Office, 1st Street corner Independencia Street, Tangub City
3. Statement of Times Elapsed and Percentage (1 Original, 3 Duplicates) from the City Engineer’s Office, 1st Street corner Independencia Street, Tangub City
4. Monthly Certificate of Payment (1 Original, 3 Photocopies) from the City Engineer’s Office, 1st Street corner Independencia Street, Tangub City
5. Progress Billing (1 Original, 3 Photocopies) from the Contractor
6. Print out copies on advertisement posted in PHILGEPS (4 Copies) from the BAC Secretariat, City Mayor’s Office, 2nd Floor City Hall Building, Tangub City
7. Official Receipt (1 Original, 3 Photocopies) from the City treasurer’s Office
8. Minutes for the opening of BIDS (1 Original, 3 Photocopies) from the BAC Secretariat, City Mayor’s Office, 2nd Floor City Hall Building, Tangub City
9. Abstract of BIDS as read (1 Original, 3 Photocopies) from the BAC Secretariat, City Mayor’s Office, 2nd Floor City Hall Building, Tangub City
10. Post Qualification Evaluation Report by the TWG (1 Original, 3 Photocopies) from the BAC Secretariat, City Mayor’s Office, 2nd Floor City Hall Building, Tangub City
11. Noticed of Post qualification (1 Original, 3 Photocopies) from the BAC Secretariat, City Mayor’s Office, 2nd Floor City Hall Building, Tangub City
12. BAC Resolution declaring (LCRB and recommending approval by the HOPE from the BAC Secretariat, City Mayor’s Office, 2nd Floor City Hall Building, Tangub City
13. Minutes of BAC Resolution (1 Original, 3 Photocopies) from the BAC Secretariat, City Mayor’s Office, 2nd Floor City Hall Building, Tangub City
14. Abstract of BIDS as Calculated (1 Original,3 Photocopies) from the BAC Secretariat, City Mayor’s Office, 2nd Floor City Hall Building, Tangub City
15. Noticed of Award (1 original, 3 photocopies) from the BAC Secretariat, City Mayor’s Office, 2nd Floor City Hall Building, Tangub City
16. Print out on posting of Noticed of Award (Phil-GEPS, Agency Website (4 Copies) from the BAC Secretariat, City Mayor’s Office, 2nd Floor City Hall Building, Tangub City
17. Approved Contract Agreement duly notarized (1 Original, 3 Photocopies) from the BAC Secretariat, City Mayor’s Office, 2nd Floor City Hall Building, Tangub City
18. Noticed To Proceed (1 Original, 3 Photocopies) from the BAC Secretariat, City Mayor’s Office, 2nd Floor City Hall Building, Tangub City
19. Print out on posting of Noticed To Proceed (Phil-GEPS, Agency Website 9 Copies) from the BAC Secretariat, City Mayor’s Office, 2nd Floor City Hall Building, Tangub City

Total Fees to be Paid: None
Total Processing Time: 4 Days, 12 Minutes