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Issuance of Light/Heavy Equipment Rental Request

The City Engineer’s Office allows individuals and enterprises to rent its heavy equipment. This usually occurs when such equipment is not being used for the city’s infrastructure projects.

Office or Division: City Engineer’s Office (Shop and Motor-pool Section)
Classification: Simple
Type of Transaction: G2G - Government to Government; G2B - Government to Business ; G2C - Government to Citizen 
Who May Avail: Client(s) who is/are interested individuals and enterprises to rent light/heavy equipment(s).

CHECKLIST OF REQUIREMENTS

  1. Letter Request (Original) - Personal Letter
  2. Official Receipt for the fees (Original) from the City Treasurer's Office
  3. Latest Residence Certificate of the Lessee (Original) - Personal file of the Applicant
Steps Service Details
1 Client Steps:  Visit the City Engineer’s Office (Shop and Motor-pool Section).
Agency Action:   Request the client to sign in the logbook.    
Fees to be Paid:  None    
Processing Time:  1 Minute
Person Responsible:  City Engineer from the City Engineer’s Office
1.1 Client Steps:  Sign in the logbook.    
2 Client Steps:  Proceed to Motor-  pool Section In-Charge. ​​​​​​​​​​​​​​
Agency Action:  Conduct client interview​​​​​​​​​​​​​​
Fees to be Paid:  None​​​​​​​
Processing Time:  5 Minutes​​​​​​​​​​​​​​
Person Responsible:  City Engineer from the City Engineer’s Office
2.1 Client Steps:  Notify the In-charge about the availability of the equipment.​​​​​​​​​​​​​​
Agency Action:  Provide client the computation of rental and issue equipment rental request order (ERRO).​​​​​​​​​​​​​​
Fees to be Paid:  None​​​​​​​
Processing Time:  20 Minutes​​​​​​​​​​​​​​
Person Responsible:  City Engineer from the City Engineer’s Office
2.2 Client Steps:  Secure the computation of the equipment rental     ​​​​​​​
3 Client Steps:  Wait while The ERRO Form is processed.​​​​​​​​​​​​​​
Agency Action:  Process the approval of the Equipment rental request order (ERRO).​​​​​​​​​​​​​​
Fees to be Paid:  None​​​​​​​
Processing Time:   20 Minutes​​​​​​​​​​​​​​
Person Responsible: City Engineer  from the City Engineer’s Office 
3.1 Agency Action:  ERRO forwarded to City Engineer and to the City Administrator for approval.    ​​​​​​​​​​​​​​
Fees to be Paid:  None​​​​​​​
Processing Time:   20 Minutes​​​​​​​​​​​​​​
Person Responsible: City Administrator I from the City Mayor’s Office 
4 Client Steps:  Get the approved ERRO.    ​​​​​​​​​​​​​​
Agency Action:  Return the approved ERRO to the client and advise client to go to the City Treasurer’s office to pay the rental.​​​​​​​​​​​​​​
Fees to be Paid:  None​​​​​​​
Processing Time:   3 Minutes​​​​​​​​​​​​​​
Person Responsible:  City Engineer from the City Engineer’s Office
5

Client Steps:  Proceed to the City Treasurer’s Office and pay the fee as computed.​​​​​​​​​​​​​​
Agency Action:  None​​​​​​​
Fees to be Paid:  

Rental Fee

Equipment Description Fee per hour (PHP)
Dump Truck 1,000.00
Grader 2,000.00
Pay Loader 1,000.00
Bulldozer 2,000.00
Excavator     2,000.00
Road Roller 1,000.00
Cement Mixer 1,000.00
Tractor Head with Low Bed 2,000.00


Processing Time:   15 Minutes    
Person Responsible: Local Treasury Operation Officer V from the City Treasurer’s Office
6 Client Steps:  Return to the Shop & Motor-pool In-Charge.​​​​​​​​​​​​​​
Agency Action:  Receive and record the official receipt and return to the client the original copy.​​​​​​​​​​​​​​
Fees to be Paid:  None​​​​​​​
Processing Time:   10 Minutes​​​​​​​​​​​​​​
Person Responsible: City Engineer from the City Engineer’s Office
6.1 Client Steps:  Present the official receipt to the assigned Engineer​​​​​​​​​​​​​​
Agency Action:  Request the client to sign the releasing logbook.    ​​​​​​​​​​​​​​
Fees to be Paid:  None    ​​​​​​​
Processing Time:   1 Minute    ​​​​​​​​​​​​​​
Person Responsible: City Engineer from the City Engineer’s Office
6.2 Client Steps:  Sign the releasing logbook​​​​​​​
7 Client Steps:  Wait while the engineer prepares the documents for the release of the equipment.​​​​​​​​​​​​​​
Agency Action:  Prepare release papers of the equipment rented.​​​​​​​​​​​​​​​​​​​​​
Fees to be Paid:  None    ​​​​​​​
Processing Time:   5 Minutes​​​​​​​
Person Responsible: City Engineer from the City Engineer’s Office
7.1 Agency Action:  Give the release papers/trip ticket to the assign driver/operator.​​​​​​​​​​​​​​
Fees to be Paid:  None​​​​​​​
Processing Time:   1 Minute​​​​​​​
7.2 Agency Action:  Driver/operator received the released papers/trip ticket.​​​​​​​​​​​​​​
Fees to be Paid:  None​​​​​​​
Processing Time:   1 Minute​​​​​​​

Total Fees to be Paid: None
Total Processing Time: 1 Hour, 41 Minutes