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Issuance of Supplies, Materials and PPE's

Transferring of custodianship from our office of the supplies, materials and property, plant and equipment (PPE) to the office concerned.

Office or Division: City General Services Office
Classification: Simple
Type of Transaction: G2G - Government to Government; G2B - Government to Business
Who May Avail: Government Employees

CHECKLIST OF REQUIREMENTS
1. Delivery Receipts or Charge In-Voice from the Supplier

Steps Service Details
1 Client Steps: Log in to the office logbook citing the purpose of the transaction.
Agency Action: Interview the client/s for the transaction to be availed.
Fees to be Paid: None
Processing Time: 4 Minutes
Person Responsible: General Services officer I from the General Services Office
1.1 Client Steps: Answer the interview.
Fees to be Paid: None
Person Responsible:  General Services officer I from the General Services Office
2 Client Steps: Claim the items requested: A. Supplies and Materials; B. PPE's
Agency Action: Prepares 3 copies of the Requisition and Issue Slip (RIS).
Fees to be Paid: None
Processing Time: 15 Minutes
Person Responsible:  General Services officer I from the General Services Office
2.1 Agency Action: Prepares 3 copies of the Acknowledgement Receipt for Equipment (ARE) or 3 copies of the Inventory and Custodian Slip (ICS).
Fees to be Paid: None
Processing Time: 15 Minutes
Person Responsible:  General Services officer I from the General Services Office
3 Client Steps: Receive the RIS, ARE and ICS: A. Supplies and Materials; B. PPE's
Agency Action: Return the RIS to the client for the signatures of the Requesting Official and the City Mayor.
Fees to be Paid: None
Processing Time: 2 Minutes
Person Responsible:  General Services officer I from the General Services Office
3.1 Agency Action: Return the ARE / ICS for the signature of the Requesting Official.
Fees to be Paid: None
Processing Time: 2 Minutes
Person Responsible:  General Services officer I from the General Services Office
4 Client Steps: Submit the approved RIS for supplies and materials and ARE / ICS for PPE's.
Agency Action: Receive the approved RIS and ARE / ICS.
Fees to be Paid: None
Processing Time: 5 Minutes
Person Responsible:  General Services officer I from the General Services Office
4.1 Agency Action: Tag the equipment.
Fees to be Paid: None
Processing Time: 15 Minutes
Person Responsible:  General Services officer I from the General Services Office
4.2  Agency Action: Number the AIR and RIS.
Fees to be Paid: None
Processing Time: 5 Minutes
Person Responsible:  General Services officer I from the General Services Office
4.3 Agency Action: Sign the RIS and ARE / ICS.
Fees to be Paid: None
Processing Time: 2 Minutes
Person Responsible:  General Services officer I from the General Services Office
5 Client Steps: Receive and count the items ordered.
Agency Action: Get the requested supplies from the stockroom.
Fees to be Paid: None
Processing Time: 15 Minutes
Person Responsible:  General Services officer I from the General Services Office
5.1 Agency Action: Give to the client the requested items.
Fees to be Paid: None
Processing Time: 15 Minutes
Person Responsible:  General Services officer I from the General Services Office

Total Fees to be Paid: None
Total Processing Time: 1 Hour and 15 Minutes