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Requisition and Issuance of Meals and Snacks


The City Government of Tangub has various activities, meetings, and visitors. In order to not hamper the events and gatherings, the city will provide meals or snacks to the participants.

Office or Division: City General Services Office
Classification: Simple
Type of Transaction: G2B - Government to Business; G2G - Government to Government
Who May Avail: Supplier

CHECKLIST OF REQUIREMENTS
1. Activity Design of Training Program from the Requesting Agency

Steps Service Details
1 Client Steps: Log in to the office logbook citing the purpose of transaction.
Agency Action: Interview the client/s for the transaction to be availed of.
Fees to be Paid: None
Processing Time: 4 Minutes
Person Responsible: General Services Officer I from the General Services Office
1.1 Client Steps: Answer the interview.
Fees to be Paid: None
Person Responsible:  General Services Officer I from the General Services Office
2 Client Steps: Submit approved Training design to GSO.
Agency Action: Receive the training design then contact available catering services.
Fees to be Paid: None
Processing Time: 15 Minutes
Person Responsible:  General Services Officer I from the General Services Office
3 Client Steps: Agency Action: Fill-up the catering form.
Fees to be Paid: None
Processing Time: 10 Minutes
Person Responsible:  General Services Officer I from the General Services Office
3.1 Agency Action: Sign the catering form.
Fees to be Paid: None
Processing Time: 5 Minutes
Person Responsible:  General Services Officer I from the General Services Office
4 Client Steps: Proceed to the City Mayor for approval.
Agency Action: Give the catering menu form to the client for approval of the City Mayor.
Fees to be Paid: None
Processing Time: Availability
Person Responsible:  City Mayor from the City Mayor's Office
5 Client Steps: Agency Action: Receive the approved form.
Fees to be Paid: None
Processing Time: 2 Minutes
Person Responsible:  General Services Officer I from the General Services Office
5.1 Agency Action: Prepare the Purchase Request (PR).
Fees to be Paid: None
Processing Time: 15 Minutes
Person Responsible:  General Services Officer I from the General Services Office
5.2 Agency Action: Number the Purchase Request (PR).
Fees to be Paid: None
Processing Time: 5 Minutes
Person Responsible:  General Services Officer I from the General Services Office
6 Client Steps: Received the Purchase Request (PR) and have it signed by the Requesting Offical and the City Mayor.
Agency Action: Give the Purchase Request (PR) for the signature of the Requesting Official and the City Mayor.
Fees to be Paid: None
Processing Time: 2 Minutes
Person Responsible:  General Services Officer I from the General Services Office
7 Client Steps: None
Agency Action: Determine the mode of procurement based on the amount of the Purchased Request (PR), if: See: 7.1; 7.2; 7.3;
7.1 Agency Action: Bidding
Fees to be Paid: None
Processing Time: 26 Days
Person Responsible:  Bids and Awards Committee (BAC)
7.2 Agency Action: Small Value Procurement
Fees to be Paid: None
Processing Time: 10 Days
Person Responsible:  Bids and Awards Committee (BAC)
7.3 Agency Action: Request for Quotation or Canvass
Fees to be Paid: None
Processing Time: 7 Days
Person Responsible:  General Services Officer I from the General Services Office
8 Client Steps: Proceed to the City Budget Office for Obligation Request.
Agency Action: None
Fees to be Paid: None
Processing Time: 15 Minutes
Person Responsible:  City Budget Officer from the City Budget Office
9 Client Steps: Return to GSO for the preparation of Purchase Order (PO).
Agency Action: Prepare the Purchase Order (PO).
Fees to be Paid: None
Processing Time: 15 Minutes
Person Responsible:  General Services Officer I from the General Services Office
9.1 Agency Action: Number the Purchase Order (PO)
Fees to be Paid: None
Processing Time: 5 Minutes
Person Responsible:  General Services Officer I from the General Services Office
10 Client Steps: Receive the Purchase Order (PO) for the conformity of the supplier and approval of the City Mayor and City Accountant.
Agency Action: Give the Purchase Order (PO) for the signature of the supplier, City Accountant and the City Mayor.
Fees to be Paid: None
Processing Time: 1/2 day; Availability; 30 minutes
Person Responsible:  Supplier; City Mayor from the City Mayor's Office; City Accountant from the City Accounting Office
11 Client Steps: Go to GSO for submission of the approved Purchase Order (PO).
Agency Action: Receive the Purchase Order (PO).
Fees to be Paid: None 
Processing Time: 2 Minutes
Person Responsible:  Purchaser
11.1 Agency Action: Contact the supplier for the delivery of the supplies.
Fees to be Paid: None
Processing Time: 1 Day
Person Responsible:  Purchaser
12 Client Steps: Receive the notice
Agency Action: Notify the client for the availability of the request 
Fees to be Paid: None
Processing Time: 5 Minutes
Person Responsible:  General Services Officer I from the General Services Office
13 Client Steps: Received the deliveries and submit attendance of the participants for voucher attachment to GSO.
Agency Action: Received the attendance and attached to the voucher.
Fees to be Paid: None
Processing Time: 20 Minutes
Person Responsible:  General Services Officer I from the General Services Office

Total (Bidding): 27.5 Days, 2 Hours and 45 Minutes
Total (Small Value Procurement): 11.5 Days, 2 Hours and 45 Minutes

Total (Canvass):  8.5 Days, 2 Hours and 45 Minutes