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Requisition of Supplies, Materials and PPE's

All procurement should be within the approved budget of the procuring entity and should be meticulously and judiciously planned by the procuring entity concerned

Office or Division: City General Services Office
Classification: Highly Technical
Type of Transaction: G2G - Government to Government; G2B - Government to Business
Who May Avail: Business Entity and Government Employees

CHECKLIST OF REQUIREMENTS
1. Project Procurement Management Plan (PPMP) from the Requesting Office

Steps Service Details
1 Client Steps: =Log in to the office logbook citing the purpose of transaction.
Agency Action: Interview the client/s for the transaction to be availed of.
Fees to be Paid: None
Processing Time: 4 Minutes
Person Responsible: General Services Officer I from the General Services Office
1.1 Client Steps: Answer the interview.
Fees to be Paid: None
Person Responsible:  General Services Officer I from the General Services Office
2 Client Steps: Submit list of items to be requested with the corresponding estimated cost based in the PPMP.
Agency Action: Received the list of items to be requested.
Fees to be Paid: None
Processing Time: 2 Minutes
Person Responsible:  General Services Officer I from the General Services Office
2.1 Agency Action: Prepare the Purchase Request (PR).
Fees to be Paid: None
Processing Time: 15 Minutes
Person Responsible:  General Services Officer I from the General Services Office
2.2 Agency Action: Number the Purchase Request (PR).
Fees to be Paid: None
Processing Time: 5 Minutes
Person Responsible:  General Services Officer I from the General Services Office
3 Client Steps: Received the Purchase Request (PR) and have it signed by the Requesting Official and the City Mayor.
Agency Action: Give the Purchase Request (PR) for the signature of the Requesting Official and the City Mayor.
Fees to be Paid: None
Processing Time: 2 Minutes
Person Responsible:  General Services Officer I from the General Services Office
4 Client Steps: None
Agency Action: Determine the mode of procurement based on the amount of the Purchase Request (PR), if: See (4.1;4.2;4.3)
4.1 Agency Action: Bidding
Fees to be Paid: None
Processing Time: 26 Days
Person Responsible:  Bids and Awards Committee (BAC)
4.2 Agency Action: Small Value Procurement
Fees to be Paid: None
Processing Time: 10 Days
Person Responsible:  Bids and Awards Committee (BAC)
4.3 Agency Action: Request for Quotation or Canvass
Fees to be Paid: None
Processing Time: 7 Days
Person Responsible:  General Services Officer I from the General Services Office
5 Client Steps: Proceed to the City Budget Office for Obligation Request.
Agency Action: None
Fees to be Paid: None
Processing Time: 15 Minutes
Person Responsible:  City Budget Officer from the City Budget Office
6 Client Steps: Return to GSO for the preparation of Purchase Order (PO).
Agency Action: Prepare the Purchase Order (PO).
Fees to be Paid: None
Processing Time: 15 Minutes
Person Responsible:  General Services Officer I from the General Services Office
6.1 Agency Action: Number the Purchase Order (PO).
Fees to be Paid: None
Processing Time: 5 Minutes
Person Responsible:  General Services Officer I from the General Services Office
7 Client Steps: Receive the Purchase Order (PO) for the conformity of the supplier and approval of the City Mayor and City Accountant.
Agency Action: Give the Purchase Order (PO) for the signature of the supplier, City Accountant and the City Mayor.
Fees to be Paid: None
Processing Time: 1/2 day; Availability; 30 Minutes
Person Responsible:  Supplier; City Mayor from the City Mayor's Office; City Accountant from the City Accounting Office
8 Client Steps: Go to GSO for submission of the approved Purchase Order (PO).
Agency Action: Receive the Purchase Order (PO).
Fees to be Paid: None
Processing Time: 2 Minutes
Person Responsible:  Purchaser
8.1 Agency Action: Contact the supplier for the delivery of the supplies.
Fees to be Paid: None
Processing Time: 1 Day 
Person Responsible:  Purchaser
9 Client Steps: Receive the notice.
Agency Action: Notify the client for the availability of the items requested.
Fees to be Paid: None
Processing Time: 5 Minutes
Person Responsible:  General Services Officer I from the General Services Office

Total (Bidding): 27.5 Days, 1 Hour and 5 Minutes
Total (Small Value Procurement): 11.5 Days, 1 Hour and 55 Minutes

Total (Canvass): 8.5 Days, 1 hour and 5 minutes