Processing of Disbursement Vouchers
This service caters the processing of financial transactions other than Cash Advances and Reimbursements of the Travel
Office or Division: Accounting
Classification: Simple
Type of Transaction: G2C - Government to Citizen; G2G - Government to Government
Who May Avail: GADTC Employees; GADTC students can avail only reimbursement of TEV.
CHECKLIST OF REQUIREMENTS
Water, Telecommunication Provider, Internet, Cable Subscription and Electricity:
1. Billing Statement / Statement of Account (1 Original Copy) from the Supplier
For Part-time Services:
1. Daily Time Record (DTR) from the CISO
2. Contract of Service (clear photocopy) from the Claimant
3. Accomplishment Report from the Claimant
For payment of Honoraria to Lecturers, Speakers, Resource persons, Facilitators:
1. Tax Identification Number (TIN) from the person entitled
2. Daily Time Record (DTR) from the CISO
3. Contract of Service/MOA (clear photocopy) from the Requesting office through Linkages Office
4. Certificate of Employment with monthly/annual salary rate for gov't employees from the person entitled
5. Professional Certification, License, other recognition of competence in his/her field of expertise including membership of an appropriate professional body from the person entitled
6. Training Design from the Institute/Office
7. Program of Activities/Syllabus from the Institute/Office
| Steps | Service Details |
|---|---|
| 1 | Client Steps: Submit the requirements to the Accounting Office Agency Action: Receives and reviews the requirements submitted by the client Fees to be Paid: None Processing Time: 10 Minutes Person Responsible: Accountant II from the Accounting Office |
| 1.1 | Agency Action: Prepares the Disbursement Voucher Fees to be Paid: None Processing Time: 20 Minutes Person Responsible: Accountant II from the Accounting Office |
| 1.2 | Agency Action: Updates the affected accounts and records the transaction, affix initial signature on the Disbursement Voucher Fees to be Paid: None Processing Time: 30 Minutes Person Responsible: Accountant II from the Accounting Office |
| 1.3 | Agency Action: Forward the voucher to City Budget Office for verification on the existence of appropriation, preparation and signing of the obligation request and secure the signature of the College President Fees to be Paid: None Processing Time: 1 Hour Person Responsible: Accountant II from the Accounting Office; City Budget Officer III from the City Budget Office; College President from GADTC |
| 1.4 | Agency Action: Forward the Documents/Voucher to the City Accounting Office for Pre-Audit and recording of data in the individual subsidiary ledger Fees to be Paid: None Processing Time: 30 Minutes Person Responsible: Accountant II from the Accounting Office; Management Audit Analyst II from the City Accounting Office |
| 1.5 | Agency Action: Follow-up the status of the voucher at Accounting Office, CMO and Treasurer's Office Fees to be Paid: None Processing Time: 12 Hours and 10 Minutes Person Responsible: Accountant II from the Accounting Office |
| 1.6 | Agency Action: Notify the concern employee/office on the schedule of release Fees to be Paid: None Processing Time: 20 Minutes Person Responsible: Accountant II from the Accounting Office |
| 2 | Client Steps: Receive the notification and help inform the employees on the schedule of release Agency Action: None Fees to be Paid: None Processing Time: None Person Responsible: None |
Total Fees to be Paid: None
Total Processing Time: 15 Hours
Office Hours
Monday - Friday
8:00 am - 5:00 pm
(except holidays)
Email: cgo.tangubcity@gmail.com
Address
Barangay 1, Tangub City
Misamis Occidental 7214
Philippines
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