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Payment of Previous Balance


Collection of payment for those students who had previous balances.

Office or Division: Cash Office
Classification: Simple
Type of Transaction: G2C -Government to Citizen
Who May Avail: All GADTC Students

CHECKLIST OF REQUIREMENTS
1. Cashier Service Form from the Cash Office

2. Completely fill up Promissory Note (for partial payment) from the Cash Office

Steps Service Details
1 Client Steps: Secure the Cashier Service Form at the front of the cash office
Agency Action: Provide the Cashier Service Form
Fees to be Paid: None
Processing Time: 3 Minutes
Person Responsible: Administrative Aide II from the Cash Office
2 Client Steps: Fill up and submit the service form
Agency Action: Receive the Service Form and check entries of the form
Fees to be Paid: None
Processing Time: 1 Hour
Person Responsible:  Administrative Aide II from the Cash Office
2.1 Agency Action: Access the system to check the student account and/or archive (enrolled in 1984 to 2007)
Fees to be Paid: None
Person Responsible: Administrative Aide II from the Cash Office
2.2 Agency Action: Provide the amount payable
Fees to be Paid: None
Person Responsible: Administrative Aide II from the Cash Office
3 Client Steps: For Partial Payment: Secure and fill-up promissory note from the cash office
Agency Action: Provide promissory note to client
Fees to be Paid: None
Processing Time: 3 Minutes
Person Responsible: Administrative Aide II from the Cash Office
3.1 Client Steps: Secure approval from the President
Agency Action: Validate and approve the promissory note
Fees to be Paid: None
Processing Time: 14 Minutes
Person Responsible: President from the President's Office
3.2 Client Steps: Present the approved Promissory Note to the cashier
Agency Action: Receive and evaluate the promissory note
Fees to be Paid: None
Processing Time: 5 Monutes
Person Responsible: Administrative Aide II from the Cash Office
4 Client Steps: Pay the amount payable as required
Agency Action: Receive the payment and issue official receipt
Fees to be Paid: Amount as assessed
Processing Time: 15 minutes
Person Responsible: Administrative Aide II from the Cash Office
5 Client Steps: Claim the official receipt of payment
Agency Action: Entry payments to the system
Fees to be Paid: None
Processing Time: 5 Minutes
Person Responsible: Administrative Aide II from the Cash Office

Total Fees to be Paid: Amount as assessed
Total Processing Time: 1 Hour and 45 minutes