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Booking of Facilities

This service caters to faculty, staff, students, individual, organization and government entities to book for the use of facilities in the college. This is also to monitor and safeguard the property of the school.

Office or Division: General Services Office
Classification: Simple
Type of Transaction: G2G - Government to Government; G2C - Government to Citizen; G2B - Governement to Business
Who May Avail: All interested users of the facilities

CHECKLIST OF REQUIREMENTS

  1. Completely filled up Booking Form (2 copies) from the General Services Office
  2. Approved Request Letter (for non-paying outsider users) from the City Mayor
  3. Deposit amount equivalent to 50% of the paid rental (for paying users) from the client
  4. Approved Booking Slip from the General Services Office
Steps Service Details
1 Client Steps: Proceed to the General Services Office to secure the Booking Form
Agency Action: Give the Booking Form (for AVR booking, advise client to visit Learning Resource Center)
Fees to be Paid: None
Processing Time: 2 Minutes
Person Responsible: Instructor II from the General Services Office
2 Client Steps: Submit the completely filled up approved form
Agency Action: Receive and check the completeness of the entries especially on the signatories
Fees to be Paid: None
Processing Time: 5 Minutes
Person Responsible:  Administrative Aide II from the Cash Office
2.1

Agency Action: Issue order of payment to the client (for paying users)
Fees to be Paid: Mid/Crim/LET Review Room Rental = PHP 452.50/Hour

                            Covered Court(Day time) = Php 500.00/Hour(Plus PHP 300.00/Hour after 6pm)

                            Dona Maria Hall (Formerly VIP Lounge) Rental = PHP 1,560.00/Hour

                            Jose Visitors Lounge (Formerly Student Lounge) Rental = PHP 2,057.75/Hour

                            Elena Activity Center (Formerly Activity Area) Rental = PHP 1,403.50/Hour

                            AVR = PHP 1,000/Hour or PHP 1,500.00/Hour when using projector (Res. No. 2016-08-70)
Person Responsible: Administrative Aide II from the Cash Office
3 Client Steps: For paying user: Pay the amount to be paid as stipulated in the Order of Payment to GADTC Cash Office
Agency Action: Receive the Order of Payment together with the amount
Fees to be Paid: Amount as assessed
Processing Time: 15 Minutes
Person Responsible:  Administrative Aide II from the Cash Office
4

Client Steps: For paying user: Present the OR to the GSO

                       For non-paying user: Present the Approved Request Letter from the City Mayor to the GSO
Agency Action: Receive and check the OR (Paying user) or approved request letter (Non-paying user) and log the schedule of the approved booking into the bulletin
Fees to be Paid: None
Processing Time: 5 Minutes
Person Responsible: Instructor II from the General Services Office
4.1 Agency Action: Return the OR to the paying user
Fees to be Paid: None
Processing Time: 5 Minutes
Person Responsible: Instructor II from the General Services Office
5 Client Steps: Receive the OR(for paying user) and deposit an amount equivalent to 50% of the paid rental which will be returned after the use of the facility without incurring losses/damages
Agency Action: Receive the deposit amount and reflect the amoung on the booking form
Fees to be Paid: None
Processing Time: 3 Minutes
Person Responsible:  Instructor II from the General Services Office
5.1 Agency Action: Release the 2nd copy of the approved booking form to the client
Fees to be Paid: None
Processing Time: 3 Minutes
Person Responsible:  Instructor II from the General Services Office
5.2 Agency Action: Set up the booked facilities, 1 hour before the start of the activity
Fees to be Paid: None
Processing Time: 3 Hours
Person Responsible:  Instructor II from the General Services Office
6 Client Steps: Receive the approved booking form and after the event, present the approved booking form to secure clearance signature of the facility In-Charge
Agency Action: Check the facilities for any damages and losses occured
Fees to be Paid: None
Processing Time: 20 Minutes
Person Responsible:  Instructor II from the General Services Office
6.1 Agency Action: Affix signature on the booking form
Fees to be Paid: None
Person Responsible:  Instructor II from the General Services Office
6.2

Agency Action: Return the deposited amount to the client after checking the venue, if there is no damages incurred.

                           If with damages: the client is responsible to pay the damages.
Fees to be Paid: None
Person Responsible:  Instructor II from the General Services Office
7 Client Steps: Receive the deposit amount
Agency Action: File the approved booking form
Fees to be Paid: None
Processing Time: 2 Minutes
Person Responsible:  Instructor II from the General Services Office

Total Fees to be Paid: Amount as assessed
Total Processing Time: 3 Hours and 55 Minutes