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Monitoring and Assessing the Conduct of Activities

The conduct of all institutes/college-wide activities is evaluated and approved by the Prefect of Student Activities and Development. The office will also monitor students’ activities and assess their efficiency and effectiveness.

Office or Division: Office of Student Affairs - Prefect of Student Activities
Classification: Simple
Type of Transaction: G2C - Government to Citizen; G2G - Government to Government
Who May Avail: GADTC Students, faculty, staff, and adviser

CHECKLIST OF REQUIREMENTS
Out-Campus Activities:

  1. Approved Training Design from the Respective Organization/Institute
  2. Parental Permit of all participants or waiver from the OSA-Prefect of Student Activities
  3. First Aid kit with First Aider from the Medical and Dental Clinic
  4. Faculty who will accompany the group (1:25 faculty-student ratio) from the Respective Organization/Institute
  5. Approved Activity Permit (Activity from 1 or 2) from the OSA-Prefect of Student Activities
  6. List of Expected Participants from the Respective Organization/Institute

IN-Campus Activities:

  1. Approved Training Design from the Respective Organization/Institute
  2. Approved Activity Permit (Activity from 1 or 2) from the OSA-Prefect of Student Activities
  3. List of Expected Participants from the Respective Organization/Institue
Steps Service Details
1 Client Steps: Secure the checklist of requirements
Agency Action: Provide the checklist of requirement
Fees to be Paid: None
Processing Time: 2 Minutes
Person Responsible: Prefect from the Prefect of Student Activities
2 Client Steps: Submit all requirements to the OSA-PSA
Agency Action: Check the completeness of  the submitted documents
Fees to be Paid: None
Processing Time: 3 Minutes
Person Responsible:  Prefect from the Prefect of Student Activities
2.1 Agency Action: Give the logbook
Fees to be Paid: None
Person Responsible:  Prefect from the Prefect of Student Activities
3 Client Steps: Sign the logbook
Agency Action: Evaluate the submitted documents
Fees to be Paid: None
Processing Time: 1 Hour
Person Responsible:  Prefect from the Prefect of Student Activities
4 Client Steps: Upon receipt of the notification, claim the Activity Permit or comply with lacking documents, if there are any.
Agency Action: Notify through text the concern organization or institute on the status of the request
Fees to be Paid: None
Processing Time: 5 Minutes
Person Responsible:  Prefect from the Prefect of Student Activities
4.1 Agency Action: Release the Approved Activity Permit.
Fees to be Paid: None
Processing Time: 2 Minutes
Person Responsible:  Prefect from the Prefect of Student Activities
4.2 Agency Action: Post the approved request in the OSA Bulletin Board.
Fees to be Paid: None
Processing Time: 3 Minutes
Person Responsible:  Prefect from the Prefect of Student Activities

Total Fees to be Paid: None
Total Processing Time: 1 Hour and 15 Minutes