Assistance of Student’s Application for School Records
The service will cater all Alfonsos who would like to request school records/documents. This will also monitor and trace the alumni and track the record of Alfonsos Alumni membership.
Office or Division: OJT, Placement and Alumni Office
Classification: Simple
Type of Transaction: G2C - Government to Citizen
Who May Avail: All Alfonsos
CHECKLIST OF REQUIREMENTS
- Accomplished Application for School Records (REG-FROM-013) from the Registrar's Office
- Accomplished Alfonso alumni information form (if the client is not yet a member) from the OPAO Office
- Proof of Payment (of no payment made yet) from the OPAO Office
| Steps | Service Details |
|---|---|
| 1 | Client Steps: Present the Application for School Records (REG-FORM-013) to the officer on duty Agency Action: Check the completeness of the entries Fees to be Paid: None Processing Time: 3 Minutes Person Responsible: Administrative Officer I from the OJT, Placement and Alumni Office |
| 1.1 | Agency Action: Access the database of Alumni to check if the client is already a member Fees to be Paid: None Processing Time: 3 Minutes Person Responsible: Administrative Officer I from the OJT, Placement and Alumni Office |
| 1.2 | Agency Action: Issue order of payment Fees to be Paid: Membership Fee = PHP 200.00; Annual Fee = PHP 100.00 Processing Time: 2 Minutes Person Responsible: Administrative Officer I from the OJT, Placement and Alumni Office |
| 1.3 | Agency Action: Provide the Alfonsos Alumni Information Sheet (for non-member) Fees to be Paid: None Processing Time: 2 Minutes Person Responsible: Administrative Officer I from the OJT, Placement and Alumni Office |
| 2 | Client Steps: Fill up and submit the Alfonso Alumni Information Sheet (for non-member). Agency Action: Receive and check the completeness of the sheet. Fees to be Paid: None Processing Time: 3 Minutes Person Responsible: Administrative Officer I from the OJT, Placement and Alumni Office |
| 3 | Client Steps: Pay the Membership Fee (for non-member) or pay the Annual Fee (for member) Agency Action: Receive payment and issue a receipt Fees to be Paid: Amount as Assessed Processing Time: 5 Minutes Person Responsible: Administrative Officer I from the OJT, Placement and Alumni Office |
| 3.1 | Agency Action: Affix signature on the form Person Responsible: Administrative Officer I from the OJT, Placement and Alumni Office |
| 3.2 | Agency Action: Give the logbook Person Responsible: Administrative Officer I from the OJT, Placement and Alumni Office |
| 4 | Client Steps: Sign the Client’s logbook Agency Action: Return the signed form Fees to be Paid: None Processing Time: 1 Minute Person Responsible: Administrative Officer I from the OJT, Placement and Alumni Office |
| 5 | Client Steps: Receive the signed Application for School Records (REG-FORM-013) Agency Action: Access the database and input the record of the new member Fees to be Paid: None Processing Time: 1 Minute Person Responsible: Administrative Officer I from the OJT, Placement and Alumni Office |
| 5.1 | Agency Action: File the Alfonso Alumni Information Sheet Fees to be Paid: None Processing Time: 1 Minute Person Responsible: Administrative Officer I from the OJT, Placement and Alumni Office |
Total Fees to be Paid: Amount as assessed
Total Processing Time: 20 Minutes
Office Hours
Monday - Friday
8:00 am - 5:00 pm
(except holidays)
Email: cgo.tangubcity@gmail.com
Address
Barangay 1, Tangub City
Misamis Occidental 7214
Philippines
Follow Us
