Authentication of School Records/Documents
Authentication of school records/documents certified the origin of the document and the authenticity of the signature or authority that signed or sealed the school records/documents.
Office or Division: Registrar's Office
Classification: Simple
Type of Transaction: G2C - Government to Citizen; G2G-Government to Government
Who May Avail: GADTC Students/Alumni/Employees
CHECKLIST OF REQUIREMENTS
- Valid ID/Any Proof of Identity
- Special Power of Attorney (in case of representative)
- Original and Photocopy of the documents/s to be authenticated
| Steps | Service Details |
|---|---|
| 1 | Client Steps: Present the needed requirements to the Registrar’s Office Agency Action: Receive and verify the authenticity of the Documents to be authenticated Fees to be Paid: None Processing Time: 5 Minutes Person Responsible: Registrar III from the Registrar's Office |
| 1.1 | Agency Action: Return the original documents to the requesting party and retain the photocopy of documents to be authenticated Fees to be Paid: None Person Responsible: Registrar III from the Registrar's Office |
| 1.2 | Agency Action: Issue the REG-FORM-013 (Application for School Records) Fees to be Paid: None Person Responsible: Registrar III from the Registrar's Office |
| 2 | Client Steps: Fill up the form with the correct information and submit the form to the Registrar’s Office for assessment of fees Agency Action: Receive and assess the fees to be paid and return the form to the client for clearance and issue order of payment Fees to be Paid: PHP 80.00 per document (regardless of the number of pages) Processing Time: 5 Minutes Person Responsible: Registrar III from the Registrar's Office |
| 3 | Client Steps: Accomplish the Form (REG-FORM-013) by proceeding to the different offices in-charge indicated in the form (for clearance) Agency Action: Sign REG-FORM-013. Fees to be Paid: None Processing Time: 25 Minutes Person Responsible: Institute Dean, Administrative Officer I from the OJT, Placement & Alumni Office |
| 4 | Client Steps: Pay the assessed authentication fee to the Cash Office Agency Action: Receive payment and issue official receipt Fees to be Paid: Amount as assessed Processing Time: 15 Minutes Person Responsible: Administrative Aide II from the Cash Office |
| 4.1 | Agency Action: Sign and return the request form Fees to be Paid: Amount as assessed Person Responsible: Administrative Aide II from the Cash Office |
| 5 | Client Steps: Present OR and the Application for School Record Form to the Registrar’s Office for the approval of the College Registrar and scheduling of the date of release *Make sure to secure Claim Slip Agency Action: Receive the OR and the Form Fees to be Paid: None Processing Time: 1 Minute Person Responsible: Registrar III from the Registrar's Office |
| 5.1 | Agency Action: Approve the request Fees to be Paid: None Processing Time: 2 Minutes Person Responsible: Registrar III from the Registrar's Office |
| 5.2 | Agency Action: Set the schedule for the release of the requested document Fees to be Paid: None Person Responsible: Registrar III from the Registrar's Office |
| 5.3 | Agency Action: Give a claim slip to the requesting party Fees to be Paid: None Person Responsible: Registrar III from the Registrar's Office |
| 5.4 | Agency Action: Process the requested document(s) Fees to be Paid: None Processing Time: 2 Days Person Responsible: Registrar III from the Registrar's Office |
| 6 | Client Steps: Come back to the Registrar’s office on the scheduled date of release and present the claim slip Agency Action: Receive the claim slip Fees to be Paid: None Processing Time: 5 Minutes Person Responsible: Registrar III from the Registrar's Office |
| 6.1 | Agency Action: Give the “Released Records” logbook Fees to be Paid: None Person Responsible: Registrar III from the Registrar's Office |
| 7 | Client Steps: Sign the “Released Records” logbook Agency Action: Release the requested document Fees to be Paid: None Processing Time: 5 Minutes Person Responsible: Registrar III from the Registrar's Office |
Total Fees to be Paid: Amount as assessed
Total Processing Time: 2 Days, 1 Hour and 3 Minutes
Office Hours
Monday - Friday
8:00 am - 5:00 pm
(except holidays)
Email: cgo.tangubcity@gmail.com
Address
Barangay 1, Tangub City
Misamis Occidental 7214
Philippines
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