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Enrolment of Incoming First Year/Grade 11/Transferee Students

Enrolment is a process of officially registering an individual to be an official student of GADTC to the program of his/her choice provided the student possesses all the qualifications and needed requirements. Enrolment is considered an expression of the student’s willingness to abide by all the rules and regulations set forth by GADTC.

Office or Division: Registrar's Office
Classification: Simple
Type of Transaction: G2C - Government to Citizen
Who May Avail: All who are qualified and with pertinent requirements

CHECKLIST OF REQUIREMENTS

  • Incoming First Year and Grade 11:
  1. GAD TEST Result from the Guidance and Admission Office
  2. Approved Admission Slip from the Guidance and Admission Office
  3. Original copy of Form 138 ( High School Report Card, Junior High School Report Card (for Grade 11) from the Senior/Junior High School
  4. Original copy of Certificate of Good Moral Character from the Senior/Junior High School
  5. One (1) Photocopy of Senior High School Diploma (for 1st Year) from the Senior High School
  6. One (1) Photocopy of Junior High School Certificate of Completion (for Grade 11) from the Junior High School
  7. Two (2) latest 2x2 I.D. picture with name tag
  8. One (1) Original copy of Birth Certificate ( PSA copy) from the Philippine Statistics Authority
  9. One (1) original copy of Bgy. Certification of Residency from the Barangay of residence
  • Transferee:
  1. GAD TEST Result from the Guidance and Admission Office
  2. Approved Admission Slip from the Guidance and Admission Office and Concerned Institute
  3. Transfer Credentials (Original copy Honorable Dismissal, Informative Copy of TOR (original and 1 photocopy, Original copy of Certification of Good Moral Character) from the Previous School attended
  4. Two (2) latest 2x2 I.D. picture with name tag
  5. One (1) Original copy of Birth Certificate (PSA copy) from the Philippine Statistics Authority
  6. One (1) original copy of Brgy. Certification of residency from the Barangay of residence
Steps Service Details
1

Client Steps: Submit the requirements to Registrar’s Office

                       (For transferee, do not include in the submission the photocopy of the Informative Copy of the TOR)
Agency Action: Receive and verify the authenticity of the   submitted Documents
Fees to be Paid: None
Processing Time: 5 Minutes
Person Responsible: Registrar III from the Registrar's Office
1.1 Agency Action: Issue the ff. Forms:
  1. Enrolment Form
  2. Admission Form
  3. Alfonsos Insurance Program Form
  4. Clinical Health Assessment Form
Fees to be Paid: None
Person Responsible: Registrar III from the Registrar's Office
1.2 Agency Action: Sign the Enrolment Form and return to the client
Fees to be Paid: None
Person Responsible: Registrar III from the Registrar's Office
2 Client Steps: Present Enrolment Form and submit Admission Form to the Guidance and Admission Office for the encoding of personal data and issuance of ID number
Agency Action: Receive and encode the data in the enrollee’s Admission Form to the College Information System
Fees to be Paid: None
Processing Time: 15 Minutes
Person Responsible: Instructor I from the Office of Student Affairs
2.1 Agency Action: Issue ID number
Fees to be Paid: None
Person Responsible: Instructor I from the Office of Student Affairs
2.2 Agency Action: Sign the Enrolment and return to the client
Fees to be Paid: None
Person Responsible: Instructor I from the Office of Student Affairs
3 Client Steps: Present  Enrolment Form and submit Alfonsos Insurance Program form to the OSA for the processing of Insurance and issuance of temporary I.D
Agency Action: Receive & Process Student insurance
Fees to be Paid: None
Processing Time: 10 Minutes
Person Responsible: Instructor I from the Office of Student Affairs
3.1 Agency Action: Issue Temporary ID
Fees to be Paid: None
Person Responsible: Instructor I from the Office of Student Affairs
3.2 Agency Action: Sign the Enrolment form and return to the client
Fees to be Paid: None
Person Responsible: Instructor I from the Office of Student Affairs
4 Client Steps: Present the enrolment form to the Learning Resource Center (LRC) for the issuance of Library Borrower’s Card
Agency Action: Issue Library Borrower’s card
Fees to be Paid: None
Processing Time: 5 Minutes
Person Responsible: Librarian II from the Learning Resource Center
4.1 Agency Action: Sign the Enrolment  form and return to the client
Fees to be Paid: None
Person Responsible: Librarian II from the Learning Resource Center
5 Client Steps: Present the Enrolment form and submit Clinical Health Assessment Form to the Medical and Dental Office for Medical Examination
Agency Action: Receive the Clinical Health Assessment Form and conduct Medical Examination
Fees to be Paid: None
Processing Time: 15 Minutes
Person Responsible: Instructor I from the Medical and Dental Office
5.1 Agency Action: Sign the Enrolment Form and return to the client
Fees to be Paid: None
Person Responsible: Instructor I from the Medical and Dental Office
6

Client Steps: Present the Enrolment Form to the Institute of   the preferred program for advising of courses

                      (For transferee, present photocopy of the Informative Copy of TOR for evaluation)
Agency Action: Advise the student on the courses to be taken or enrolled
Fees to be Paid: None
Processing Time: 20 Minutes
Person Responsible: Institute Dean from the Dean's Office
6.1 Agency Action: Sign the Enrolment and return to the client
Fees to be Paid: None
Person Responsible: Institute Dean from the Dean's Office
7 Client Steps: Present the Enrolment form with courses to be enrolled to the CISO for encoding in the College Information System
Agency Action: Verify and entry the courses in the College Information System
Fees to be Paid: None
Processing Time: 10 Minutes
Person Responsible: Assistant Professor I from the College Information System Office
7.1 Agency Action: Sign the Enrolment and return to the client
Fees to be Paid: None
Person Responsible: Assistant Professor I from the College Information System Office
8 Client Steps: Present the Enrolment form to the Accounting Office for assessment and printing of Certificate of Registration
Agency Action: Assess, print and release the Certificate of Registration
Fees to be Paid: None
Processing Time: 25 Minutes
Person Responsible: Accountant II from the Accounting Office
8.1 Agency Action: Sign and submit the accomplished form to the Registrar’s Office
Fees to be Paid: None
Person Responsible: Accountant II from the Accounting Office

Total Fees to be Paid: None
Total Processing Time: 1 Hour and 45 Minutes