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Issuance of Certification, Authentication and Verification (CAV) Endorsement of School Records/Documents to CHED Regional Office

Certification, authentication and verification of school records/documents certify the origin of the document and the authenticity of the signature or authority that signed or sealed the school records/documents. This is also the preliminary step for applicants of government entities like PNP, BJMP, BFP, etc. and for Red Ribbon application of school records/documents to the Department of Foreign Affairs (DFA)

Office or Division: Registrar's Office
Classification: Simple
Type of Transaction: G2C - Government to Citizen
Who May Avail: GADTC Students/Alumni

CHECKLIST OF REQUIREMENTS

  1. Valid ID/Any Proof of Identity
  2. Secial Power of Attorney (SPA) (in case of representative)
  3. Original and Photocopy of the Documents to be authenticated
Steps Service Details
1 Client Steps: Proceed to the Registrar’s Office, present the needed requirements
Agency Action: Receive and verify the authenticity of the Documents to be authenticated
Fees to be Paid: None
Processing Time: 5 Minutes
Person Responsible: Registrar III from the Registrar's Office
1.1 Agency Action: Return the original documents to the requesting party and retain the photocopy of documents to be authenticated
Fees to be Paid: None
Person Responsible: Registrar III from the Registrar's Office
1.2 Agency Action: Issue the REG-FORM-013 (Application for School Records)
Fees to be Paid: None
Person Responsible: Registrar III from the Registrar's Office
2

Client Steps: Fill up the form with the correct information and submit the form to the Registrar’s Office
Agency Action: Receive the form and assess the fees to be paid and return the form to the client for clearance
Fees to be Paid: PHP 80.00 per document for authentication regardless of number of pages

                            PHP 250.00 CAV Fee
Processing Time: 5 Minutes
Person Responsible: Registrar III from the Registrar's Office
2.1 Agency Action: Issue order of payment
Fees to be Paid: None
Person Responsible: Registrar III from the Registrar's Office
3 Client Steps: Accomplish the Form (REG-FORM-013) by proceeding to the different offices incharge indicated in the form (for clearance)
Agency Action: Sign REG-FORM-013
Fees to be Paid: None
Processing Time: 25 Minutes
Person Responsible: Administrative Officer I from the OPAO
4 Client Steps: Pay the assessed authentication fee to the Cash Office
Agency Action: Receive payment and issue official receipt
Fees to be Paid: Amount as assessed
Processing Time: 15 Minutes
Person Responsible: Administrative Aide II from the Cash Office
4.1 Agency Action: Sign and return the request form
Fees to be Paid: None
Person Responsible: Administrative Aide II from the Cash Office
5

Client Steps: Present OR and the Application for School Record Form to the Registrar’s Office for the approval of the College Registrar and scheduling of the date of release

                      * Make sure to secure Claim Slip
Agency Action: Receive the OR and the Form
Fees to be Paid: None
Processing Time: 2 Minutes
Person Responsible: Registrar III from the Registrar's Office
5.1 Agency Action: Approve the request
Fees to be Paid: None
Processing Time: 3 Minutes
Person Responsible: Registrar III from the Registrar's Office
5.2 Agency Action: Set the schedule for the release of the requested document
Fees to be Paid: None
Person Responsible: Registrar III from the Registrar's Office
5.3 Agency Action: Give a claim slip to the requesting party
Fees to be Paid: None
Person Responsible: Registrar III from the Registrar's Office
5.4 Agency Action: Process the requested document(s)
Fees to be Paid: None
Processing Time: 2 Days
Person Responsible: Registrar III from the Registrar's Office
6 Client Steps: Come back on the scheduled date of release and present the claim slip
Agency Action: Receive the claim slip
Fees to be Paid: None
Processing Time: 5 Minutes
Person Responsible: Registrar III from the Registrar's Office
6.1 Agency Action: Give the Released Records logbook
Fees to be Paid: None
Person Responsible: Registrar III from the Registrar's Office
7 Client Steps: Sign the Released Records logbook
Agency Action: Release the requested document
Fees to be Paid: None
Processing Time: 5 Minutes
Person Responsible: Registrar III from the Registrar's Office
7.1 Agency Action: Advise the client to proceed to CHED-RO 10 within 14 days from the stamped date reflected on the authenticated documents
Fees to be Paid: None
Person Responsible: Registrar III from the Registrar's Office

Total Fees to be Paid: Amount as assessed
Total Processing Time: 2 Days, 1 Hour and 5 Minutes