Issuance of Official Transcript of Records, Honorable Dismissal and Informative Copy of the TOR
The Transcript of Records is an inventory of the courses taken and grades earned by a student throughout the stay in Gov. Alfonso D. Tan College. Transcript of records is one of the needed requirements for job application/employment and promotion.
Students who intend to enroll in another school due to transfer of residence, change in academic program, post graduate studies or for any other reasons need to have Honorable Dismissal and Informative Copy of TOR. Without these, his enrolment is deemed temporary.
Office or Division: Governor Alfonso D. Tan College - Registrar’s Office
Classification: Complex
Type of Transaction: G2C - Government to Citizen
Who May Avail: GADTC Students
CHECKLIST OF REQUIREMENTS
- Valid ID/Any Proof of Identity
- Authorization Letter (in case of representative)
- Documentary Stamp (1 pc. per document requested) from the Bureau of Internal Revenue (BIR)
| Steps | Service Details |
|---|---|
| 1 | Client Steps: Present the needed requirements to the Registrar’s Office Agency Action: Verify the authenticity of the submitted Documents Fees to be Paid: None Processing Time: 5 Minutes Person Responsible: Registrar III from the Registrar's Office |
| 1.1 | Agency Action: Issue REG-FORM-013 (Application for School Records) Fees to be Paid: None Person Responsible: Registrar III from the Registrar's Office |
| 2 | Client Steps: Fill up the form with the correct information and submit the form to the Registrar’s Office for the assessment of fees Agency Action: Assess the fees to be paid and return the form to the client for clearance Fees to be Paid: PHP 100.00/Page Processing Time: 5 Minutes Person Responsible: Registrar III from the Registrar's Office |
| 3 | Client Steps: Accomplish REG-FORM-013 (Application for School Records) by proceeding to the different offices in - charge indicated in the request form for clearance Agency Action: Sign REG-FORM-013 (Application for School Records) for clearance Fees to be Paid: None Processing Time: 25 Minutes Person Responsible: Institute Dean from the Dean's Office, Administrative Officer I from the OPAO |
| 4 | Client Steps: Present the Application for School Records Form and pay the assessed fee. * Make sure to secure receipt of payment Agency Action: Receive payment and issue Official Receipt Fees to be Paid: Amount as assessed Processing Time: 15 Minutes Person Responsible: Administrative Aide II from the Cash Office |
| 4.1 | Agency Action: Sign the Application for School Records Form and return to the client Fees to be Paid: None Person Responsible: Administrative Aide II from the Cash Office |
| 5 |
Client Steps:Present OR and the Application for School Record Form to the Registrar’s Office for the approval of the College Registrar and scheduling of the date of release * Make sure to secure Claim Slip |
| 5.1 | Agency Action: Approve the request Fees to be Paid: None Processing Time: 2 Minutes Person Responsible: Registrar III from the Registrar's Office |
| 5.2 | Agency Action: Set the schedule for the release of the requested document Fees to be Paid: None Processing Time: 1 Minute Person Responsible: Registrar III from the Registrar's Office |
| 5.3 | Agency Action: Give claim slip to the requesting party Fees to be Paid: None Person Responsible: Registrar III from the Registrar's Office |
| 5.4 | Agency Action: Process the requested document(s) Fees to be Paid: None Processing Time: 6 Days Person Responsible: Registrar III from the Registrar's Office |
| 6 | Client Steps: Come back to the Registrar’s Office on the scheduled date of release and present the claim slip Agency Action: Receive the claim slip Fees to be Paid: None Processing Time: 5 Minutes Person Responsible: Registrar III from the Registrar's Office |
| 6.1 | Agency Action: Give the Released Records logbook Fees to be Paid: None Person Responsible: Registrar III from the Registrar's Office |
| 7 | Client Steps: Sign the Released Records logbook Agency Action: Release the requested document Fees to be Paid: None Processing Time: 5 Minutes Person Responsible: Registrar III from the Registrar's Office |
Total Fees to be Paid: Amount as assessed
Total Processing Time: 6 Days,1 Hour and 5 Minutes
Office Hours
Monday - Friday
8:00 am - 5:00 pm
(except holidays)
Email: cgo.tangubcity@gmail.com
Address
Barangay 1, Tangub City
Misamis Occidental 7214
Philippines
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