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Online Request for Issuance of School Records

The service caters all requests of school records online such as Transcript of Records, Honorable Dismissal, Informative Copy of the TOR and Certifications (Enrolment, Graduation/Graduated, GWA, Units Earned, SO Exemption, Graduation BOT Resolution Number, Academic Honor, Related Learning Experience, Detailed Course Description, Others, if applicable)

Office or Division: Registrar's Office
Classification: Simple
Type of Transaction: G2C - Government to Citizen
Who May Avail: All Students/Alumni

CHECKLIST OF REQUIREMENTS

  • A. Upon Processing the request
  1. Copy of Valid ID/Any Proof of Identity
  2. Authorization Letter (in case of representative claiming the requested document)
  • B. Upon claiming the requested documents(s)
  1. Valid ID/Any Proof of Identity
  2. Documentary Stamp (1 pc. per document requested) from the Bureau of Internal Revenue (BIR)
Steps Service Details
1 Client Steps: Visit the official website of GADTC (gadtc.edu.ph)
Agency Action: Provide the REG-FORM-013 through the website (gadtc.edu.ph)
Fees to be Paid: None
Processing Time: 5 Minutes
Person Responsible: Registrar III from the Registrar's Office
2 Client Steps: Fill up and submit the electronic REG-FORM-013 and upload the softcopy of the necessary documentary requirements
Agency Action: Print the REG-FORM-013 and all documentary requirements
Fees to be Paid: None
Processing Time: 10 Minutes
Person Responsible: Registrar III from the Registrar's Office
2.1 Agency Action: Check the completeness and authenticity of the documents submitted
Fees to be Paid: None
Processing Time: 10 Minutes
Person Responsible: Registrar III from the Registrar's Office
2.2 Agency Action: Advise/Inform the client thru messenger/e-mail/call & text the status of the request (regarding eligibility). In case eligible to request, advise client to access OPAO link in the GADTC website
Fees to be Paid: None
Processing Time: 15 Minutes
Person Responsible: Registrar III from the Registrar's Office
3 Client Steps: Access OPAO link in the GADTC Website, fill-up and submit the electronic copy of the Alfonsos’ Alumni Association Information Sheet
Agency Action: Print the submitted Information sheet and endorse to the OPAO
Fees to be Paid: None
Processing Time: 10 Minutes
Person Responsible: Registrar III from the Registrar's Office
3.1

Agency Action: Evaluate the client’s information sheet and provide the Registrar’s Office the client’s demandable dues
Fees to be Paid: PHP 200.00 - Membership Fee

                            PHP 100.00 - Annual dues (based on AAA By-Laws)

                            PHP 80.00 -  per certification

                            PHP 100.00 - per page TOR/HD/IC
Processing Time: 10 Minutes
Person Responsible: Administrative Officer I from the OJT, Placement and Alumni Office
3.2 Agency Action: Assess and inform the client the total fees to be paid and advise to pay to authorized Payment Centers
Fees to be Paid: Amount as assessed
Processing Time: 10 Minutes
Person Responsible: Registrar III from the Registrar's Office
3.3 Agency Action: Endorse the REG-FORM-013 to the Cash Office
Fees to be Paid: None
Processing Time: 5 Minutes
Person Responsible: Registrar III from the Registrar's Office
4 Client Steps: Pay the total  assessed fees to any of the authorized payment centers with the account name, Gov. Alfonso D. Tan College and send a copy of the payment receipt to gadtc_cashoffice@gmail.com / gadtc_cashoffice messenger account
Agency Action: Confirm payment, sign and endorse the REG-FORM-013 back to the Registrar’s Office
Fees to be Paid: Amount as assessed
Processing Time: 35 Minutes
Person Responsible: Administrative Aide II from the Cash Office
4.1 Agency Action: Set the schedule for the release of the requested document, and inform the client
Fees to be Paid: None
Processing Time: 10 Minutes
Person Responsible: Registrar III from the Registrar's Office
4.2

Agency Action: Prepare the document(s) requested
Fees to be Paid: None
Processing Time: 6 Days for TOR/HD/IC

                               2 Days for Certification
Person Responsible: Registrar III from the Registrar's Office
5 Client Steps: Upon claiming, present valid ID or any proof of Identify (with authorization letter in case of representative)
Agency Action: Receive and check the validity of the presented proof
Fees to be Paid: None
Processing Time: 5 Minutes
Person Responsible: Registrar III from the Registrar's Office
5.1 Agency Action: Provide logbook
Fees to be Paid: None
Processing Time: 1 Minute
Person Responsible: Registrar III from the Registrar's Office
6 Client Steps: Sign the logbook
Agency Action: Release the requested document
Fees to be Paid: None
Processing Time: 4 Minutes
Person Responsible: Registrar III from the Registrar's Office

Total Fees to be Paid: Amount as assessed
Total Processing Time: 6 Days, 2 Hours and 5 Minutes for TOR/HD/IC

                                        2 Days, 2 Hours and 5 Minutes for Certification